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Sand City West End Celebration 2024 Request for Qualifications Exhibitors

The City of Sand City (the “City”) requests the submission of qualifications from artists (an “Exhibitor”) to exhibit art at the West End Celebration in Sand City on Saturday, August 24, 2024 and Sunday, August 25, 2024 (the “Event”). The Event will include the exhibition of art, live music, live performances and food and beverages. The Event will be located in the West End of the City. Ortiz Avenue and other streets will be closed to provide an area for Exhibitors and food and beverage vendors. The Event will also include open studio tours and wine tasting in the City. The art exhibition spaces will be 10’ x 10’ in size and will be designated with the name of each Exhibitor. The City does not supply tents, tables, electricity or running water. A $150.00 registration fee is due (upon acceptance) by July 26, 2024 to guarantee your participation. Exhibitors must also purchase a Sand City business license. Registration fee is waived for Non-Profit Organizations and participating Sand City residents and businesses.

REQUIREMENTS:
Each artist is responsible for and agrees to the following:
• The event will be held on Saturday, August 24, 2024 from 11:00 am to 6:00 pm and from 11:00 am to 5:00 pm on Sunday, August 25, 2024 rain or shine. Your display area must be set up by 10:00 am on Saturday and Sunday.
• Each Exhibitor is responsible for personnel/booth attendants and both the set up, tear down and cleaning of a 10’ x 10’ display space. Your display space must be broken down no earlier than 6:00 pm on Saturday and 6:00 pm on Sunday and no later than 7:00 pm day of the Event.
• A minimum of 72 hours notice to the City is requested for cancellations – no refund for the $150 fee will be allowed.
• The Exhibitor must confine the exhibit to the display area designated by the City.
SUBMISSIONS:
Please submit photographs or other graphic descriptions of the type of artwork you wish to display at the Event to the City no later than July 26, 2024, together with your contact information. The City is not responsible for any costs incurred by the exhibitor. The City reserves the right to select Exhibitors based on evaluation of submitted qualifications, samples of work and references. The City also reserves the right to reject any submissions as non-responsive, incomplete, unsatisfactory or inappropriate.

City of Sand City Request for Qualifications- Food Vendors Saturday, August 24 and Sunday, August 25, 2024

PURPOSE:
The City of Sand City requests the submission of qualifications from professional “street food vendors” for the 23rd Annual West End Celebration. Submissions must be received no later than Friday July 26, 2024 in order to be considered.

OPERATIONAL REQUIREMENTS:

Vendors must be prepared to meet the following requirements:


Food & Food Service for a share of 7,500 people per day


Vendor must be set up for service no later than 10:00 am on Saturday, August 24 and no later than 10:00 am on

Sunday, August 25 and must break down no sooner than 6:00 pm on Saturday and 6:30 pm on Sunday.

Vendor must be in a self contained unit and must supply their own water


Vendor must use eco friendly products


Food Prep Equipment and staff.


Cash bank sufficient to be able to provide change for cash transactions


A valid Monterey County Health Department permit displayed at unit


Adherence to all Monterey County Health Department requirements

APPLICATION REQUIREMENTS:

Please submit the following items with your application:


Copy of Monterey County Health Department Permit

Proof of Liability Insurance

Menu – to include descriptions and prices

Time requirements to set up and tear down

Previous festival experience

2 Business References

MISCELLANEOUS:

Selected vendors will be required to obtain a business license from the City of Sand City

A non-fundable event entry fee of $500.00 will be collected no later than July 26, 2024 along with a refundable

$100 cleaning deposit.

Preference is given to a diverse range of menus and experienced vendors.

The fine print: The City reserves the right to select a vendor based on an evaluation of written qualifications and references. The City is not responsible for any costs incurred by the applicant. The city reserves the right to reject any submissions as non-responsive, incomplete or unsatisfactory. Applications must be received no later than the 26th of July to be considered and late applications will not be considered.

Submissions Please submit applications to: Stephen L. Vagnini, West End Celebration Coordinator, Sand City, 1 Pendergrass Way, Sand City, CA 93955

City of Sand City Request for Qualifications- Food Vendors Saturday, August 24 and Sunday, August 25, 2024

PURPOSE:

The City of Sand City requests the submission of qualifications from professional “street food vendors” for the 23rd Annual West End Celebration. Submissions must be received no later than Friday July 26, 2024 in order to be considered.

OPERATIONAL REQUIREMENTS:

Vendors must be prepared to meet the following requirements:

Food & Food Service for a share of 7,500 people per day

Vendor must be set up for service no later than 10:00 am on Saturday, August 24 and no later than 10:00 am on

Sunday, August 25 and must break down no sooner than 6:00 pm on Saturday and 6:30 pm on Sunday.

Vendor must be in a self contained unit and must supply their own water

Vendor must use eco friendly products

Food Prep Equipment and staff.

Cash bank sufficient to be able to provide change for cash transactions

A valid Monterey County Health Department permit displayed at unit

Adherence to all Monterey County Health Department requirements

APPLICATION REQUIREMENTS:

Please submit the following items with your application:

Copy of Monterey County Health Department Permit

Proof of Liability Insurance

Menu – to include descriptions and prices

Time requirements to set up and tear down

Previous festival experience

2 Business References

MISCELLANEOUS:

Selected vendors will be required to obtain a business license from the City of Sand City

A non-fundable event entry fee of $500.00 will be collected no later than July 26, 2024 along with a refundable

$100 cleaning deposit.

Preference is given to a diverse range of menus and experienced vendors.

The fine print: The City reserves the right to select a vendor based on an evaluation of written qualifications and references. The City is not responsible for any costs incurred by the applicant. The city reserves the right to reject any submissions as non-responsive, incomplete or unsatisfactory. Applications must be received no later than the 26th of July to be considered and late applications will not be considered.

Submissions Please submit applications to: Stephen L. Vagnini, West End Celebration Coordinator, Sand City, 1 Pendergrass Way, Sand City, CA 93955

City of Sand City Request for Qualifications- Food Vendors Saturday, August 24 and Sunday, August 25, 2024

PURPOSE:

The City of Sand City requests the submission of qualifications from professional “street food vendors” for the 23rd Annual West End Celebration. Submissions must be received no later than Friday July 26, 2024 in order to be considered.

OPERATIONAL REQUIREMENTS:

Vendors must be prepared to meet the following requirements:

Food & Food Service for a share of 7,500 people per day

Vendor must be set up for service no later than 10:00 am on Saturday, August 24 and no later than 10:00 am on Sunday, August 25 and must break down no sooner than 6:00 pm on Saturday and 6:30 pm on Sunday.

Vendor must be in a self contained unit and must supply their own water

Vendor must use eco friendly products

Food Prep Equipment and staff.

Cash bank sufficient to be able to provide change for cash transactions

A valid Monterey County Health Department permit displayed at unit

Adherence to all Monterey County Health Department requirements

APPLICATION REQUIREMENTS:

Please submit the following items with your application:
Copy of Monterey County Health Department Permit

Proof of Liability Insurance

Menu – to include descriptions and prices

Time requirements to set up and tear down

Previous festival experience

2 Business References

MISCELLANEOUS:
Selected vendors will be required to obtain a business license from the City of Sand City
A non-fundable event entry fee of $500.00 will be collected no later than July 26, 2024 along with a refundable

$100 cleaning deposit.

Preference is given to a diverse range of menus and experienced vendors.

The fine print: The City reserves the right to select a vendor based on an evaluation of written qualifications and references. The City is not responsible for any costs incurred by the applicant. The city reserves the right to reject any submissions as non-responsive, incomplete or unsatisfactory. Applications must be received no later than the 26th of July to be considered and late applications will not be considered.

Submissions Please submit applications to: Stephen L. Vagnini, West End Celebration Coordinator, Sand City, 1 Pendergrass Way, Sand City, CA 93955

Sand City West End Celebration 2024 Request for Qualifications Non-Profits

The City of Sand City (the “City”) requests the submission of qualifications from Non- Profits to participate in the West End Celebration in Sand City on Saturday, August 24, 2024 and Sunday, August 25, 2024 (the “Event”). The Event will include the exhibition of art, live music, live performances and food and beverages. The Event will be located in the West End of the City. Ortiz Avenue and other streets will be closed to provide an area for Exhibitors and food and beverage vendors. The Event will also include open studio tours and wine tasting in the City. The Non-Profit spaces will be 10’ x 10’ in size and will be designated with the name of each Non-Profit. The City does not supply tents, tables, electricity or running water. The $150.00 registration fee will be waived for accepted Non-Profit organizations. Sand City business license is not required by Non-Profit organizations.

REQUIREMENTS:
Each Non-Profit is responsible for and agrees to the following:

• The event will be held on Saturday, August 24, 2024 from 11:00 am to 6:00 pm and from 11:00 am to 5:30 pm on Sunday, August 25, 2024 rain or shine. Your display area must be set up by 10:00 am.

• Each Non-Profit Exhibit is responsible for personnel/booth attendants and both the set up, tear down and cleaning of a 10’ x 10’ display space. Your display space must be broken down no earlier than 6:00 pm on Saturday and 6:30 pm on Sunday and no later than 7:00 pm day of the Event.

• A minimum of 48 hours notice to the City is requested for cancellations.
• The Non-Profit Exhibit must confine the exhibit to the display area designated by the

City. SUBMISSIONS:

Please provide information on your organization and submit photographs or other graphic descriptions of the type of material you wish to display at the Event to the City no later than July 26, 2024, together with your contact information. The City is not responsible for any costs incurred by the exhibitor. The City reserves the right to select Exhibitors based on evaluation of submitted qualifications and references. The City also reserves the right to reject any submissions as non- responsive, incomplete, unsatisfactory or inappropriate.